For the record

For the Record

Poicies and procedures

When Classwork and Religious Observances Conflict
Mandatory academic requirements should not be scheduled on days when a religious observance may cause substantial numbers of students to be absent from university functions. For the fall semester the academic calendar specifically identifies Rosh Hashanah (Tuesday, Sept. 18) and Yom Kippur (Thursday, Sept. 27) as such days. (Jewish holidays and observances begin at sunset on the evening preceding the given date and some holidays are celebrated over more than one day.)

Due to our university’s multicultural community, there are bound to be conflicts between mandatory academic requirements and religious observances other than those listed above. Major religious observances celebrated by Muslim and Buddhist students, such as the Islamic holiday Eid Al Fitr (Sunday, Dec. 16), for example, also occur during the academic year. A listing, though not exhaustive, of religious holidays is published by the National Conference for Community and Justice at http://www.nccj.org; you may also obtain a copy of the listing from the Office of the Secretary of the Faculty, 130 Bascom Hall.

A student’s claim of a religious conflict should be accepted at face value. A great variety of valid claims exist for religious groups and there is no practical, dignified and legal means to assess the validity of individual claims. Indeed, state law mandates that any student with a conflict between an academic requirement and any religious observance shall be given an alternative means of meeting the academic requirement. The law also stipulates that students be given means by which they can conveniently and confidentially notify an instructor of the conflict.

Please adhere to the following three guidelines, which have been developed to provide clarity for both students and instructors, and advise your teaching assistants of this policy.

Announce early in the semester that students must notify the instructor within the first two weeks of class of the specific days or dates on which he or she will request relief.
Make-ups need not be scheduled before the regularly scheduled requirements.
It is understood that instructors may set reasonable limits on the total number of days claimed by any one student. Occasionally, students may not fully understand the necessity for prior notice and under these circumstances we would urge you to be as flexible as possible. Our policy seeks to be sensitive to the individual needs of students.

Finally, in a different but somewhat parallel scenario, we urge fairness, compassion and sensitivity when you or your TAs are approached by a student with a request for class time off due to a family emergency. Demonstration of your understanding in such a circumstance may be important to the student in getting through the crisis.

Inclement Weather Guidelines
The chancellor is responsible for determining if, for the safety and welfare of students and staff, classes will be postponed or some services suspended due to inclement weather. Some university services and functions must remain in operation regardless of weather conditions, e.g. University Hospital and Clinics, University Housing, Police and Security, power plant operations, etc.

University Communications staff will work with the chancellor in providing appropriate announcements to the media. Deans and directors should receive authorization from the Office of the Chancellor before directing employees not to report for work or sending employees home. Unless directed otherwise, employees are expected to report to work as scheduled. Each employee is expected to use discretion in determining if travel is safe. An employee who reasonably determines that travel would not be safe will not be subject to discipline for not reporting to work. Supervisors are expected to honor the reasonable requests of employees to arrive late or to leave early because of inclement weather. Employees are expected to make reasonable effort to notify their supervisors if they cannot report to work or will report late.

Employees who are absent from work because of the inclement weather normally must use available annual leave (vacation), available holidays, leave without pay, or when appropriate, accrued compensatory time to cover the absence, or must arrange with the supervisor to make up the time. Nonprofessional employees must account for each hour of scheduled duty. Professional employees may account for their time in a manner consistent with their professional responsibilities, as approved by their supervisors. If classes are postponed, faculty should make every effort to reschedule at a later date.

If represented employees are directed not to report or are sent home, they will be treated in accordance with the terms of their respective collective bargaining agreements. (Note: At this time some collective bargaining agreements provide that the employee will be compensated as if the time were worked when the employer directs employees to leave work or not to report to work.) All employees not covered by collective bargaining agreements who are directed not to report or are sent home will normally be treated as follows:

Nonprofessional classified employees may use available annual leave (vacation), accrued compensatory time, available holidays, or leave without pay to cover each hour absent. Nonexempt employees must account for each hour of employment. If an employee’s supervisor determines that the work unit can benefit from services provided by the employee at other than regularly scheduled times, the employee will be allowed to make up, during the remainder of the work week, as much of the time as is beneficial to the work unit.
Professional, classified and unclassified employees may use available annual leave (vacation), available holidays, leave without pay or, when appropriate, compensatory time to cover the absence. An employee and the employee’s supervisor may agree that the employee can account for the time of the absence in another manner.

Emergency Evacuation Drills
Scheduled evacuation drills will be conducted on the Madison campus Sept. 18-20. Schedules of the drill have been sent out to staff and facility managers. For information, contact Rhonda Lenerz, 262-1072, rlenerz@fpm.wisc.edu.

Calendar for Fall 2001-02
Undergraduate student orientation begins (Wisconsin Welcome) Friday, Aug. 31

Last day to cancel enrollment without transcript record, and fee and tuition obligation Monday, Sept. 3

Labor Day: Monday, Sept. 3

Instruction begins: Tuesday, Sept. 4

Last day to drop courses or withdraw without notation on transcript: Wednesday, Sept. 12

Last day to add courses or enroll without department/ dean permission (also see Timetable): Friday, Sept. 14

Last day for 100 percent refund: Friday, Sept. 14

Rosh Hashanah: Tuesday, Sept. 18

Yom Kippur: Thursday, Sept. 27

Last day to drop courses for undergraduates, specials and professionals: Friday, Nov. 2

Last day to withdraw without academic penalty for undergraduates and specials: Friday, Nov. 23

Last day to drop courses for graduate students: Friday, Nov. 23

Thanksgiving recess: Thursday-Sunday, Nov. 22-25

Last class day: Friday, Dec. 14

Study day: Saturday, Dec. 15

Summary period: Sunday-Saturday, Dec. 16-22

Commencement: Sunday, Dec. 23

Winter recess begins: Monday, Dec. 24

Regardless of the date of the commencement ceremony, the official date of degree conferral on the diploma will be Saturday, Dec. 23.

2001-02 Faculty Senate Calendar
The Faculty Senate meets in 272 Bascom Hall on the first Monday of each month at 3:30 p.m., except September and January, during the academic year. The following schedule provides information relevant to these meetings.

Date	Deadline to accept documents	Deadline to add items to agenda
Oct. 1	Sept. 12	Sept. 14
Nov. 5	Oct. 10	Oct. 12
Dec. 3	Nov. 14	Nov. 16
Feb. 4	Jan. 16	Jan. 18
March 4	Feb. 13	Feb. 15
April 1	March 13	March 15
May 6	April 17	April 19

Lengthy or complex reports must be delivered electronically to the Office of the Secretary of the Faculty no later than the date indicated (earlier if possible).

Procedures for Faculty Senate meetings are as follows:
Registration: Senators (or alternates attending as voting members for absent senators) and University Committee members should complete registration forms at the door. Tellers will be present to collect the completed attendance forms.

Seating: Senators (or alternates who are attending as voting members) and University Committee members sit in the section designated for members of the senate. Tellers will only count votes from this section. When a senator is present, his/her alternate should not sit in the members’ section.

Absence/Alternates: A senator may only be represented by his/her named alternate; another individual or alternate from a district cannot represent a senator. A senate seat becomes vacant if a senator is absent from four consecutive regular meetings of the senate.

Speaking/Motions: Members of the faculty and full-time members of the academic staff may speak at meetings of the senate, but only senators may offer motions, second motions or vote. When an individual rises to speak at a meeting or to make a motion from the floor, he/she should state name and department. Lengthy motions should be given to the secretary in writing so the presiding officer can repeat the motion if necessary during debate.

Grants and fellowships

Grants and Programs
The specific guidelines for 2002-03 UW–Madison grants and programs are now available for UW–Madison faculty. Detailed information on the following grants and programs can be obtained from the Office of Human Resources, 166 Bascom Hall, 263-2511 or available online at http://www.ohrd.wisc.edu/GR/grants.htm.

A sample packet with applications and instructions will be sent to deans, directors and department chairs. Note academic staff are eligible for the Undergraduate Teaching and Learning Grant Program.

Faculty Development Grants
The purpose of the faculty development grants is to give faculty members released time to add to their competencies, through acquiring new competencies within their principal fields or through work in a related field. The department deadline is Oct 12, while the deadline to the dean is Oct 19. The deadline to get the application to the Office of Human Resources, 166 Bascom Hall, is Nov. 9.

Research Service Grants
The purpose of the Faculty Research Grant Program is to supplement research opportunities available to untenured faculty who have given unusually large amounts of time and effort to university service outside their own departments. The program will provide summer salary support (two-ninths of the academic year salary or equivalent) for the grantees to pursue worthy projects. The department deadline is Sept. 14, while the deadline to the dean is Sept. 28. The deadline to get the application to the Office of Human Resources, 166 Bascom Hall, is Oct. 19.

Sabbatical Leaves
The purpose of the sabbatical leave is to provide faculty members who have completed six or more years of full-time UW System instructional service, released time to engage in intensive study to enhance teaching, course and curriculum development, or conduct research or any other scholarly activities related to instructional programs within their field of expertise. The department deadline is Sept. 14, while the deadline to the dean is Sept. 28. The deadline to get the application to the Office of Human Resources, 166 Bascom Hall, is Oct. 19.

Undergraduate Teaching Improvement Grants
Under the grant structure for the UW System, this program encourages projects from faculty members, teaching academic staff, departments, colleges and institutions that develop programs aimed at improving undergraduate teaching and learning. See http://www.uwsa.edu/acadaff/utlg/. The department deadline is Sept. 21, while the deadline to the dean is Oct. 1. The deadline to get the application to the Office of Human Resources, 166 Bascom Hall, is Oct. 26.

Wisconsin Teaching Fellows Program http://www.uwsa.edu/opid/wtf/index.htm.

Wisconsin Teaching Scholars Program http://www.uwsa.edu/opid/wts/index.htm.

Lectures Committee
The Lectures Committee solicits applications from departments, academic programs and registered student organizations for support of public lectures to be held during the 2001-02 academic year. As stated in Faculty Policies and Procedures, the function of the committee is to consider “requests for lectures of general interest that are not primarily supplementary to or extensions of programs of instruction provided by colleges, schools or departments.” Potential applicants should read the document “Policies and Guidelines for Requesting University Lectures Committee Support.” To be considered by the committee, applications must conform to specifications in this document and must be submitted on current (2001-02) forms. This document and the support request form may be accessed on-line at http://wiscinfo.doit.wisc.edu/secfac/lectures/lectcomm/General.htm or they may be requested by calling 262-3956. New applications will be reviewed by the committee once each month.

To plan ahead, refer to the schedule below to determine the deadline date for submitting a new request.

Application received by	Speaker may appear on or after this date
Aug. 15	Oct. 1
Sept. 15	Nov. 1
Oct. 15	Dec. 1
Nov. 15	Jan. 1
Dec. 15	Feb. 1
Jan. 15	March 1
Feb. 15	April 1
March 15	May 1
April 15	June 1

Additional preparation time may be required when inviting international speakers to allow sufficient time for the visa application process. Check the Lectures Committee Web site for suggested deadlines.

Applications will be accepted as long as funds are available; however, applicants are urged to submit requests well in advance of the deadline dates. We particularly encourage at this time submission of applications for fall semester lectures. For information, contact Joe Farrenkopf, 262-3956, farrenkopf@mail.bascom.wisc.edu.

Meiklejohn-Powell Fellowship
The Integrated Liberal Studies Program has received a substantial grant to be directed toward establishing the Meiklejohn-Powell Fellowship. Each year during the next 10 years, a $5,000 fellowship will be awarded to a faculty member to develop and teach a new class, workshop or lecture series that reflects the work or concerns of Alexander Meiklejohn.

From 1927-1932, Alexander Meiklejohn directed the Experimental College at UW–Madison, where he tested, reworked and improved his ideas for the ideal liberal education. The Integrated Liberal Studies Program announces a call for proposals for the 2002-03 academic year. Examples of appropriate topics: residential learning communities, freedom of speech, critical thinking for an educated citizenry, the philosophy of liberal education or other issues relevant to Meiklejohn’s concerns.

Application deadline: May 15. Contact: Booth Fowler, 262-9067, fowler@polisci.wisc.edu.

Announcements

I-9 Employment Eligibility
International Faculty and Staff Services offers a workshop on completing the I-9 Employment Eligibility Verification Form. This is a comprehensive workshop covering the verification requirements, how to properly complete the form, and which documents are acceptable. Special attention is given to the immigration documents that one is likely to encounter in a university setting. The workshop is appropriate for individuals who have not had extensive training in completing the I-9 and who are responsible for conducting the employment eligibility verification for their department. The next workshop will be offered 1-3 p.m. Thursday, Sept. 6, in 220 Ingraham. Participants must register ahead of time by sending an e-mail to Deborah Ahlstedt, the presenter, at: dahlstedt@bascom.wisc.edu.

Creating a Collaborative Learning Environment
Faculty and academic instructional staff are invited to participate in a year long professional development program, Creating a Collaborative Learning Environment, designed to help explore the learning process in depth with a cross-disciplinary team of colleagues. Throughout the year, participants will discuss theories of learning and teaching, and work on a group project to explore how learning takes place. From the new insights and perspectives individuals develop, new opportunities for teaching are found. CCLE is completely voluntary, runs the length of an academic year, and requires 90 minutes per week. Scheduling is based upon team members’ availability. New teams start each fall. For information or to register, please contact Chris Carlson-Dakes at cgcarlso@facstaff.wisc.edu, or visit http://www.wisc.edu/provost/ccae/ccle.

Service-Learning Course Identification
The Provost’s Office and the Morgridge Center for Public Service have initiated a process to identify service-learning courses taught on campus. Beginning with the spring semester, all courses that carry a community service or community-based research component, required or optional, will be footnoted in the Timetable. Each department’s Timetable representative will be contacting instructional staff to capture this information by Monday, Sept. 17. Questions regarding this process may be addressed to Mary Rouse, assistant vice chancellor for academic affairs and director of the Morgridge Center for Public Service, at mkrouse@facstaff.wisc.edu or 262-0787.

2001 Verner E. Suomi Scholarship Award Winners Selected
In honor of Professor Verner E. Suomi’s lifelong commitment to the education of undergraduate students, the Cooperative Institute for Meteorological Satellite Studies and the National Oceanic and Atmospheric Administration have offered the Verner E. Suomi Scholarship Award for four years. This year more 30 students applied for this $1,000 scholarship recognizing outstanding achivement in the physical sciences. To be eligible a student must be a graduating high school senior who plans to attend a University of Wisconsin System undergraduate program in the physical sciences: especially meteorology, earth science, oceanography, physics, astronomy, science or math education, environmental science and engineering.

The winners are: Michael Ahrens of Washburn High School; Kara Beck of Washington Park High School, Racine; Maggie Brown of Southwestern High School, Hazel Green; Paulina Bugembe of Milwaukee High School of the Arts; Joseph Fenrick of Campbellsport High School; and Alex Harrington of River Valley High School, Spring Green.

Exercise Study for Women
Lisa Sanborn, kinesiology, is seeking volunteers for an exercise study looking at physical fitness and physical activity levels. The study involves three visits to the UW Sports Medicine Fitness Center and includes a diagnostic ECG exercise test. Participants should be 50-69 years of age, post-menopausal, free from heart disease, free from any orthopedic problems. Information: 263-0854, lsanborn@education.wisc.edu.

Resdesigned Web Sites
The Institute for Research on Poverty has rolled out a redesigned Web site at http://www.ssc.wisc.edu/irp. Comments can be sent to irpweb@ssc.wisc.edu.

The UW Division of Recreational Sports has a new Web site at http://wiscinfo.doit.wisc.edu/recsports. The Instructional Media Development Center designed and constructed it.

Building a Bridge of Communication
As UW–Madison refines its strategic plan, one priority will be to create workplace conditions that promote individual and organizational success. Accomplishing this goal depends on the ability of people within the workplace to communicate effectively.

The Office of Human Resource Development, along with its collaborating partners: the Office of the Chancellor, Facilities Planning and Management, the Equity and Diversity Resource Center, University Housing and the Wisconsin Union, is leading an effort to ensure effective communication by building bridges where barriers may exist.

This summer marked the piloting of “Cultural-Linguistic Services,” offered through the Office of Human Resource Development. Three bilingual training officers are prepared to serve university staff. Yaelys Tejeda is a native of Cuba who speaks Spanish and English, Adin Palau is a native of Cuba who speaks Spanish, Italian, French and English, and Choua Thao is a native of Laos who speaks Hmong, Laotian, Thai and English. They, the Office of Human Resource Development and the collaborating partners will work to improve communication with those who are non-English speaking or have English as their second language.

Choua, Adin and Yaelys are available to all University faculty and staff. Following is a partial list of their responsibilities:

Assist in the early employment process at UW–Madison and ease entry into the workplace
Provide translation support, both written and oral
Assist in workplace situations where language communication barriers may create misunderstanding or miscommunication
Assess and evaluate the need for professional development and educational programs
Represent professional development and learning needs of diverse university employee populations

To contact the training officers, or the Office of Human Resource Development call (608) 263-1016 or email Choua Thao at cthao@bacom.wisc.edu, Yaelys Tejeda at ytejeda@bascom.wisc.edu or Adin Palau at apalau@bascom.wisc.edu.

Construyendo puentes de comunicación
Por la Oficina del Desarrollo de los Recursos Humanos
Con la continuación del desarrollo del plan estratégico de la Universidad de Wisconsin – Madison una de las prioridades ha sido crear las condiciones necesarias para promover el éxito de los individuos y de la Universidad. Lograr esta meta depende de la habilidad de los individuos de lograr una comunicación efectiva en sus unidades de empleo.

La Oficina del Desarrollo de los Recursos Humanos en colaboración con: The Office of the Chancellor, Facilities Planning and Management, the Equity and Diversity Resource Center, University Housing y the Wisconsin Union, esta centrando su esfuerzo en asegurar una comunicación efectiva mediante la construcción de puentes de comunicación donde las barreras pudieran existir.

Este verano marco el comienzo del programa piloto “Servicios Lingüísticos -Culturales” ofrecido por la Oficina del Desarrollo de los Recursos Humanos. Este programa cuenta con 3 funcionarios de adiestramiento preparados para servir las necesidades de los empleados de la Universidad. Ellos son: Yaelys Tejeda, natural de Cuba, quien habla Ingles y Español, Adin Palau, natural de Cuba, quien habla Español, Ingles, Italiano y Francés, y Choua Thao, natural de Laos, quien habla Tailandés, Hmong, Laosiano e Ingles. Estos funcionarios de adiestramiento en conjunto con la Oficina del Desarrollo de los Recursos Humanos y las oficinas asociadas en este programa esperan construir un puente de comunicación para aquellos que no hablan el idioma Ingles o lo tienen como su segunda lengua.

Choua, Yaelys y Adin están disponibles para asistir a toda la facultad y los empleados con los siguientes servicios:

Asistir al empleado en el proceso de comienzo de su empleo en la universidad para facilitar su entrada al puesto de trabajo.
Proveer servicios de traducción e interpretación.
Asistir en situaciones de trabajo donde las barreras de comunicación puedan estar creando malentendidos o mala comunicación.
Evaluar y avalar las necesidades de programas educacionales y desarrollo profesional.
Exponer ante comités universitarios las necesidades de desarrollo profesional y aprendizaje de una diversa comunidad de empleados de la Universidad.

Para comunicarse con los funcionarios de adiestramiento, o la Oficina del Desarrollo de los Recursos Humanos usted puede llamar al (608) 263-1016 o (608) 263-6918

También puede comunicarse vía Internet con los funcionarios de adiestramiento en la siguiente dirección:

Adin Palau apalau@bascom.wisc.edu

Yaelys Tejeda ytejeda@bascom.wisc.edu

Choua Thao cthao@bascom.wisc..edu

Tuam choj tuaj nrog suav daws tham txog kev hais sib nkag siab
Los ntawm lub hoob kas Human Resource Development

Lub tsev kawm ntawv UW–Madison no tig rov los ua tib zoo xav txog nws lub hom pliag. Tsuav ib qhov hom pliag mimi, nws yog kev ua hauj lwm sib pab sib qhia ntawm cov tub ntxhais txib, thiab ntawv tej lub koos haum. Yuav ua cas thiaj li yuav hais lus sib nkag siab zoo thaum ua lauj lwm ua kev. Qhov hom pliag hais lus sib nkag siab los tsis nkag no, nyob rau ntawv suav daws hais lus sib tau taub los tsis sib tau taub xwb.

Lub hoob kas Office of Human Resources Development, koom tes nrog rau lwm cov hoob kas, xws li: hoob kas ntawm tus thawj coj nyob rau ntawm lub tsev kawm ntawv UW–Madison, Chancellor, hoob kas ntawm tu vaj tu tsev, facilities Planning and Management, hoob kas ntawm ua hauj lwm kom zoo thiab muaj kev sib pab sib qhia kom txawj tse ntxiv mus, the Equity and Diversity Resource Center, hoob kas txais tos tub ntxhais kawm ntawm tuaj nyob rau ntawm cov tsev kawm ntawv no, University Housing, thiab hoob kas txais tos pab txog txhua tus tub ntxhais kawm ntawv nyob rau hauv lub tsev kawm ntawv no.

Lub caij sov xyoo no yog thawj zaug es lub hoob kas Office Human Resources Development no muaj kev pab txog kev txais lus, txais ntaub ntawv ntau yam rau ntau haiv neeg. Lub hoob kas Office of Human Resources Development muaj peb tus tug ntxhais txib. Lawv txhua tus pab txawb nqa thiab zoo siab pab txhua txhua tus thawj coj, thawj tswj, thiab cov tub txhais txib. Yaelys Tejeda yog neeg Cuba, los nws txawj hais lus Mes thiab as kiv, Adin Palau yog tib neeg los Cuba los, nws txawj hais lus Mev, Iv tas lis, fab kis thiab as kiv, thiab Choua Thao yog neeg Hmoob Nplog, nws txawj hais lus Hmoob, Nplog, Thib, thiab as kiv. Cov tub ntxhais txib no nrog rau lub hoob a Office of Human Resources Development thiab tag nrho nrog rau cov hoob a uas tau koom tes ua kev vam thiab cia siab tias yuav tuam tau choj tuaj mus pab txhua tus tub ntxhais txib es tsis paub lus as kiv, los yog cov paub lus as kiv me me es yog nws yam lus thib ob rau ntawm nws tus kheej.

Choua, Adin thiab Yaelys muaj caij los pab txhua leej txhua tus. Nov, yog ib qhov hom phiaj me me uas lawv yuav tau pib ua ntej:

Pab thaum ntxov es koj tab tom tuaj pib ua hauj lwm nyob rau lub tsev kawm ntawm UW–Madison
Txhai lus thiab ntawv
Pab nrog koj tus thawj coj, thawj tswj sib hais lus kom sib hauv xeeb, thaum es neb hais lus yuam kev, los yog sib nkag siab yuam kev lawm.
Saib xyuas thiab tawm tswv yim los pab kom neb paub, txawj ntse thiab muaj kev kawm ntau ntawv ntau yam.
Sawv cev ntawm qhov pab nrhiav kev kawm thiab kev sib pab sib qhia los ntawm cov tub ntxhais nrhiav kev pab ntawm lub tsev kawm ntawv no

Yog xav ntsib peb cov tub ntxhais txib, los yog lub hoob kas Office of Human Resources Development, hu rau (608) 263-1016, los yog sau ntawv xa raws paj hlwb hlua rau Choua Thao ntawm cthao@bascom.wisc.edu, Yaelys Tejeda ntawm ytejeda@bascom.wisc.edu, los yog Adin Palau ntawm apalau@bascom.wisc.edu.