For the record

For the Record

Policies and Procedures

Notice to All Employees Regarding the Jeanne Clery Act Annual Security Report and Information Required by the Drug Free Schools and Communities Act
The safety of all members of our campus community is high priority UW–Madison. The university and the state and federal Governments want you to know the following important information that can be accessed from the CAMPUS SAFETY home page, http://www.wisc.edu/students/safety

Alcohol and substance abuse information, prevention and education programs
Crime prevention tips and safety programs
Crime reporting policies and procedures
Crime statistics from the last three years
Laws and campus policies governing alcohol and controlled substances
Non-discrimination and harassment policy and reporting procedures
Sexual assault prevention, response and victim assistance services
Sexual assault reporting procedures and annual statistics
Other safety and health protection resources

The homepage links directly to:
1. The Annual Security Report, as required by the Clery Act http://www.wisc.edu/students/safety/ clery.html

2. Information on Sexual Assault and Harassment http://www.wisc.edu/students/safety/wi36-11.html

3. Information on Alcohol and Other Drugs

http://www.wisc.edu/students/safety/alcohol.html

Printed copies of the information on the web can be requested from the Campus Assistance and Visitor Center, Red Gym, 263-2400; the Dean of Students Office, 263-5700, 75 Bascom; or the Equity and Diversity Resource Center 263-2378, 179A Bascom.

Visit Campus Safety Resources at http://www.safety.wisc.edu to link to the CAMPUS SAFETY site and the UW Police, Transportation Services, Environmental Health and the Safety Department.

Compliance with the Drug-Free Schools and Communities Act
Standards of Conduct: In a good faith effort to comply with the Drug-Free Schools and Communities Act of 1989, the University of Wisconsin System and UW–Madison prohibit the unlawful possession, use, distribution, manufacture or dispensing of illicit drugs (“controlled substances” as defined in Ch. 161, Wis. Stat.), in accordance with s. UWS 1810, Wis. Adm. Code, by employees on university property or as part of university activities. The use or possession of alcoholic beverages is also prohibited on university premises, except in faculty and staff housing, and as expressly permitted by the chief administrative officer or under institutional regulations, in accordance s. UWS 18.06 (13)(b), Wis. Adm. Code. Without exception, alcohol consumption is governed by Wisconsin statutory age restrictions under s. UWS 18.06 (13)(b), Wis. Adm. Code.

Legal sanctions: The laws of Wisconsin prohibit drug possession and delivery through the Uniform Controlled Substances Act, Wis. Stat. 161 and mandate stiff penalties that include up to 15 years of prison and fines up to $500,000. A person with a first-time conviction of possession of a controlled substance can be sentenced up to one year of prison and fined up to $5,000, Wis. Stat. 161.41 (2r)(b). The penalties vary according to the amount of drug confiscated, the type of drug found, the number of previous offenses by the individual and whether the individual intended to manufacture the drug, sell the drug or use the drug. (See Wis. Stat. 161.41.) In addition to the stringent penalties for possession or delivery, the sentences can be doubled when exacerbating factors are present, such as when a person distributes a controlled substance to a minor, Wis. Stat. 161.46(1).

Substantial restrictions against alcohol abuse also exist in Wisconsin. It is against the law to sell alcohol to anyone who has not reached the legal drinking age of 21 and there is a concurrent duty on the part of an adult to prevent the illegal consumption of alcohol on his/her premises, Wis. Stat.125.07(1)(a)(1). Violation of this statute can result in a $500 fine. It is against the law for an underage person to attempt to buy an alcoholic beverage, falsely represent his/her age or enter a licensed premises. Violators of this law can be fined $500, ordered to participate in a supervised work program and have their driver’s license suspended, Wis. Stat. 125.07(4)(3). Harsher penalties exist for the retailers of alcoholic beverages who violate it, including up to 90 days in jail and revocation of their retail liquor permit.

The federal government has recently revised the penalties against drug possession and trafficking through its Federal Sentencing Guidelines. These guidelines reduce the discretion that federal judges may use in sentencing offenders of federal drug statutes. Under these guidelines, courts can sentence a person for up to six years for unlawful possession of a controlled substance, including the distribution of a small amount (less than 250 grams of marijuana). A sentence of life imprisonment can result from a conviction of possession of a controlled substance that results in death or bodily injury. Possession of more than 5 grams of cocaine can trigger an intent to distribute penalty of 10-16 years in prison, U.S.S.G, s. 2D2.1(b)(1).

Health risks: Drugs at work are a hidden habit, but they have visible effects on the user. Whether the drug of choice is alcohol, marijuana, a prescription drug or cocaine, the habit can lead to a change in work habits, too. Some people may believe that drugs are harmless or even helpful. The truth is that drugs can have very serious, long-term physical and emotional health effects. And if drugs are mixed, the impact is even more detrimental. The following is a partial list of drugs often found in the work place and some of the consequences of their use. Only some of the known health risks are covered and not all legal or illegal drugs are included:

Alcohol is the most commonly abused substance in the work place. It can lead to poor judgment and coordination, drowsiness and mood swings, liver damage and heart disease.

Marijuana is an addictive drug, although many still believe that it is harmless. It can cause short-term memory impairment, slowed reaction time, lung disease and infertility.

While cocaine and crack can speed up performance, their effect is short-lived. More lasting risks are short attention span, irritability and depression, seizure and heart attack.

Prescription drugs are often used to reduce stress. However, they are not safe either, unless they are taken as directed. If abused, they can lead to sluggishness or hyperactivity, impaired reflexes, addiction and brain damage.

Other drugs, such as PCP, LSD, heroin, mescaline and morphine, have a wide variety of negative health effects – from hallucinations and mental confusion to convulsions and death.

Employee Assistance: Employees who have problems with alcohol or controlled substances are encouraged to contact the Employee Assistance Office for referral to counseling or treatment programs. Contacts with EA are confidential within limits.

The UW–Madison Employee Assistance Office is located at 610 Langdon St., Suite 526 of Lowell Hall, 263-2987, 265-3398-fax, 265-8460-TDD. Stephen R. Pilster-Pearson, director: srpilste@facstaff.wisc.edu.

Discipline: University employees will be subject to disciplinary sanctions, up to and including termination from employment, for violation of these provisions occurring on university property or the work site or during work time. In addition to discipline, or in lieu of it, employees may be referred to appropriate counseling or treatment programs. Disciplinary sanctions are initiated and imposed in accordance with applicable procedural requirements and work rules, as set forth in Wisconsin statutes, administrative rules, faculty and academic staff policies and collective bargaining agreements. Referral for prosecution under criminal law is also possible. Further, violations of ss. UWS 1806 (13) and 18.10, Wis. Adm. Code may result in additional penalties as allowed under Ch. UWS 18, Wis. Adm. Code.

Employees convicted of any criminal drug statute violation occurring in the work place must notify their dean, director or department chair within five days of the conviction if they are employed by the university at the time of the conviction.

Summary: All employees, faculty and staff are strongly encouraged to help make the university a drug-free work place. You can do this by learning about substance abuse (its dangers and warning signs), encouraging others to avoid substance abuse and getting help if you need it – either for yourself or for someone you are concerned about.

Violence in the Workplace
UW-Madison is concerned about the potential for acts or threats of violence that affect the work place and has therefore adopted the following guidelines and procedures.

UW-Madison views aggressive and/or violent behavior as disruptive and contrary to the development and maintenance of a safe, productive and supportive work environment. Such behavior is actively discouraged. Employees who exhibit such behavior will be held accountable under university policy and rules, as well as local, state and federal law.

All threats and acts of aggressive or violent behavior should be taken seriously and addressed immediately. Such threats or acts include, but are not limited to:

Harming or threatening to harm any member or guest of the university
Damaging or threatening to damage university property or the property of any member or guest of the university
Possessing a dangerous weapon or incendiary device on university property without prior authorization. Engaging in stalking behavior of any member or guest of the university (stalking is defined in Wisconsin Statutory Law)

Procedures: Acts of violence or threats of imminent violence require an immediate response: dial 911. In the event of other threats, supervisors should be informed so they may investigate the situation and when necessary dial 911 or contact the Employee Assistance Office 263-2987 or TDD/TTY 265-8460.

Responsibility: It is the responsibility of deans, department chairs and directors to follow this procedure and inform their managers, supervisors and employees of the established procedures. It will be the responsibility of the University Police to develop procedures for 911 operations. Questions regarding these procedures should be directed to the University Police or the Employee Assistance Office.

Use of University Resources for Political Purposes
Since 2000 is an election year, it is appropriate to remind all university employees of state and university policies regarding the use of university facilities or resources for political activities or purposes.

Three restrictions applicable to individuals should be noted. First, state law prohibits any individual from soliciting or receiving from a university employee, while that employee is on state time or is engaged in official duties, any contribution or service for a political purpose. Second, state law prohibits any individual from entering property occupied by state agencies, such as the university, for the purpose of requesting or collecting such a contribution or service. Third, state law prohibits any use of mail services (electronic or otherwise) available at the university to request or collect such a contribution or service. These restrictions are set forth in Sections 11.36 and 230.40 of the Wisconsin Statutes. The term “political purpose” includes any action taken to influence the nomination, election or re-election of an individual to public office, or to influence the vote on a referendum and is defined in Sections 11.01(16) and 11.36(5), Wis. Stats. In addition to these specific restrictions on political activities, state and university policies restrict the use of university time, facilities, equipment and supplies to university business. See Section 8.05A of the UW–Madison Faculty Policies and Procedures and in Section 12.05 of the UW–Madison Academic Staff Policies and Procedures.

Student and employee organizations may reserve university meeting space for political discussion and debate. The appropriate means for announcements related to these activities are U.S. mail, leafleting outside university buildings, campus bulletin boards that are not reserved for official use and meeting announcements in Wisconsin Week. For information about reserving meeting space, please contact the Central Reservations Office, 262-2511. For any additional questions, please contact the Office of Administrative Legal Services, 263-7400.

International Opportunities Awareness Month
Many students on campus, both U.S. and international, are interested in working in an international capacity upon graduation, but may not be aware of what they need to do or the resources that are available that can help them achieve this goal.

February 2001 will feature the first annual International Opportunities Awareness Month, providing students campuswide with a series of events that are specifically geared toward identifying international experiences and careers with a global focus. Activities will vary and will provide students with opportunities to hear from peers who are international by upbringing or by experience – through participation in study, work volunteer and/or teaching abroad – as well as from community members and UW–Madison alumni who are working in an international capacity. In addition, students will have the opportunity to meet with representatives from various UW departments and other organizations, which help facilitate study, long-term employment, short-term work and travel abroad experiences.

Departments involved in planning activities for International Opportunities Awareness Month include the School of Business Center for International Business Education and Research, the Business Career Center, various area studies centers, College of Letters and Science/Human Ecology Career Services, the Wisconsin Union Travel Center, Wisconsin Union Directorate, Engineering Career Services, International Engineering Studies and Programs, the Wisconsin Alumni Association, International Student Services and the Cross College Advising Service. Departments across campus are invited to participate and/or plan an internationally focused event during February. For information, to coordinate dates and to ensure your event is included on the calendar/publicity for the month, please contact Susan Huber Miller, 263-7682; shubermiller@bus.wisc.edu.

Grants and fellowships

Knapp Committee Call for Proposals
The Kemper K. Knapp Bequest Committee is soliciting proposals for special projects taking place during the 2001-02 academic year. Knapp grants are usually in the range of $500 to $5,000 for projects that cross departmental lines and have an impact on the educational and cultural life of the university community, particularly projects that benefit undergraduate students. Knapp funds are not often used for purposes that can and should be supported elsewhere, such as from regular grants or research funding, from fees charged for performances, or from the regular university budget. Nor is the committee inclined to support exhibitions or lectures because other campus committees (e.g., Anonymous Fund Committee, University Lectures Committee) have them as a central funding target. Registered student organizations are encouraged to apply, but departmental/program co-sponsorship is required. Application deadline:

Oct. 25. Submit six copies of the application to: Knapp Committee, 133 Bascom. For questions, contact the committee chair, Thomas Broman, 263-1562; thbroman@facstaff.wisc.edu, or Joe Farrenkopf, Office of the Secretary of the Faculty, 262-3956; farrenkopf@mail.bascom.wisc.edu.

University-Industry Relations Call for Proposals
University-Industry Relations promotes and advances UW–Madison research that benefits the Wisconsin’s economy by competitively awarding grants through its Industrial and Economic Development Research program. Individual or groups of UW–Madison researchers may submit proposals for fiscal year 2001-02 that focus on research that is technically innovative, of interest to a broad economic sector and has a high potential to benefit Wisconsin’s industrial and economic development in the near term.

UIR’s grants often allow faculty to generate additional public and private-sector support for their research programs, engage in inventive research and promote technology transfer between the university and industry. The majority of UIR grants are awarded as seed money to support early stages of applied research.

For information or to download the I&EDR proposal packet, visit: http://www.wisc.edu/uir/ or call 263-2840. Deadline for letter of intent: Oct. 16. Proposal deadline: Jan. 16.

Social Science Research Council International Predissertation Fellowship Program
This competition provides support for predissertation training and research abroad for students from social science fields – including economics, sociology, political science, psychology, history, anthropology, geography and demography – with previously limited overseas training. The Ipfp invites applications for 12-month training fellowships to prepare for eventual dissertation research in Africa, Central Asia and the Caucasus, China, Latin America, the Caribbean, the Near and Middle East, South Asian or Southeast Asia. There are no citizenship requirements for the fellowships, but foreign nationals are discouraged from proposing to study their own culture. Campus deadline: 4 p.m. Dec. 1. Applications are available in the International Fellowships Office, 328 Ingraham. For information and applications: 262-9632, fellow@intl-institute.wisc.edu.

2001-2002 Fulbright-Hays Faculty Research Abroad Program
The program, administered by the U.S. Department of Education, offers opportunity to faculty members of higher education for research abroad in modern foreign languages and area studies. Eligibility limited to U.S. citizens who are faculty at U.S. institutions of higher education. Applications that propose projects focused on Western Europe will not be funded. Campus deadline: 4 p.m., Oct. 11. Applications are available in Fellowships Office, 328 Ingraham. Information: 262-9632; fellow@intl-institute.wisc.edu.

2001-2002 Fulbright-Hays Doctoral Dissertation Research Fellowships
These awards are intended to support full-time dissertation research abroad in language and related area studies disciplines. The program is administered by the U.S. Department of Education. Eligibility limited to U.S. citizens and permanent residents. Graduate students who will be advanced to doctoral candidacy by the beginning of research under this grant are encouraged to apply. However, applications that propose projects focused on Western Europe will not be funded. Campus deadline: 4 p.m., Oct. 11. .Applications are available in Fellowships Office, 328 Ingraham. Information: 262-9632; fellow@intl-institute.wisc.edu.

CIBER Call for Proposals
The Center for International Business Education and Research of the School of Business announces its fall mini-grants competition to UW–Madison faculty and Ph.D. students campuswide. Since CIBER was established in the fall of 1998, the center has awarded over $100,000 to faculty and Ph.D. students to pursue a wide variety of international teaching and research activities. The purpose of these awards is to encourage and support teaching and research in international education. Grants will generally be in the $750-$2,000 range. Proposals must be postmarked by Oct. 6. For detailed information and a grant application, visit: http://www.wisc.edu/ciber under the “faculty development” menu.

Faculty Development Grants
The specific guidelines for various 2001-2002 UW–Madison grants and programs are now available for UW–Madison faculty. Faculty Development Grants give faculty members released time to add to their competencies, either through acquiring new competencies within their principal fields or through work in a related field. Department deadline: Oct. 13. Detailed information on grants and programs can be obtained from the Office of Human Resources, 166 Bascom Hall, 263-2511, or visit: http://www.ohrd.wisc.edu/GR/grants.htm .

Academic Staff Professional Development Grant Program
The Academic Staff Professional Development Grant program will be offering a grant competition for 2001-02. All UW–Madison staff who hold at least a 50 percent appointment are eligible to compete for academic staff professional development grant funds for projects that begin on or after Jan. 1 and end before July 1, 2002. UW System funds will match department funds for projects that occur within that time period.

The primary focus of proposals should be on training and/or retraining to improve the effectiveness of academic staff members in their current roles. Proposals for enhancing abilities that enable a staff member to compete for a more responsible position will have a lower priority.

The program has these main objectives: Individual professional development, improved program quality, improved institutional effectiveness and/or design for diversity.

Applications deadline: Oct. 13. If you have a split appointment and your proposal is related to all units for which you work, you must obtain the endorsement of each unit. If approved by your department(s), your application will be reviewed by the dean’s/director’s office and a committee of academic staff. Recommendations will be made to the director of the Office of Human Resources for final selection. Approved proposals will receive funds from the UW System account on the basis of an equal match by college or department.

Application instructions can be found at:
http://www.ohr.wisc.edu/grants/asprofdevgrtinfo.html

More information: Marlene Vlachina, 263-2511.

Undergraduate Teaching and Learning Grant Program
The newly established Undergraduate Teaching and Learning Grant Program seeks proposals to develop projects and programs aimed at improving undergraduate teaching and student learning.

The new program is designed to consolidate UW System resources and better meet the needs of the institutions as they apply for system funds. Projects may be conducted by faculty members, teaching academic staff, departments, colleges or institutions. UW System faculty and academic staff with teaching appointments of at least 0.5 FTE are eligible to apply. Proposal must address teaching/learning issues within undergraduate courses or programs; proposals focused primarily on graduate degree-granting programs are not eligible for UTLG funding.

Please see: http://www.uwsa.edu/utic/grants/overview.htm

The program distributes up to $370,000 annually and will consider both large and small projects. While there is no institutional limit on total funding requests, campus review committees and others involved with the campus review process are expected to exercise selectivity in sending proposals forward for system review. Funding for the 2001-02 academic year covers only activities undertaken between July 1 and June 30, 2002. Recommendations for funding will be made in March.

Deadline to dean’s office: Oct. 6; to OHR, 166 Bascom, Oct. 20. Information: Associate Vice Chancellor Robert Skloot, 262-5246; skloot@mail.bascom.wisc.edu.

Position Vacancies

Administrative

036059: Admin Prg Manager III,
Union/Administration (100%). Apply by October 6.

037838: Outreach Specialist,
L&S/Geology And Geophysics (100%). Apply by November 1.

038106: Admin Prg Manager II,
Ag&Lsc/CALS Outreach Services (100%). Apply by October 3.

038189: Asst Dir, Unspec (11),
Grad/University-Industry Relations (100%). Apply by October 20.

038236: Assoc Admin Prgm Spec/ Admin Program Spec/Sr Admin Prgm Spec,
Engr/Engineering Experiment Station (100%). Apply by October 3.

Clinical / Health Sciences

035300: Clinical Asst Prof,
Med Sc/Medicine (100%). Apply by October 31.

Communications

038022: Assoc Editor/Editor,
Educ/Wis Center For Education Research (100%). Apply by October 6.

038295: Assoc Editor/Editor,
Med Sc/Surgery (100%). Apply by October 4.

Instruction

035288: Asst Faculty Assoc/Assoc Faculty Assoc/Faculty Associate,
L&S/Psychology (100%). Apply by November 1.

037173: Asst Faculty Assoc/Assoc Faculty Assoc/Faculty Associate,
Engr/Electrical & Computer Engineering (50%-100%). Apply by November 1.

038241: Faculty Assistant,
Med Sc/Physiology (100%). Apply by October 4.

038255: Asst Faculty Assoc/ Assoc Faculty Assoc/Faculty Associate,
L&S/Chemistry (100%). Apply by October 10.

038302: Assoc Instrument Tech/ Instrumentation Tech/Sr Instrument Tech,
Grad/Space Science & Engineering Center (50%-100%). Apply by October 3.

Library Services

037046: Assoc Acad Librarian/ Academic Librarian,
Libr/Member Libraries (100%). Apply by October 30.

Research

035954: Asst Researcher/Assoc Researcher,
Med Sc/Preventive Medicine (50%-100%). Apply by October 22.

036265: Assoc Research Spec/Research Specialist,
Psyc I/Psychiatric Institute (50%-100%). Apply by October 13.

037421: Assoc Research Spec/Research Specialist,
Vet M/Pathobiological Sciences (100%). Apply by October 11.

037867: Assistant Scientist,
L&S/Astronomy – Space Astronomy Laboratory (100%). Apply by October 31.

037868: Asst Instrmt Inn, Res,
L&S/Astronomy – Space Astronomy Laboratory (100%). Apply by October 31.

037914: Assoc Research Spec/Research Specialist,
Med Sc/Pediatrics (100%). Apply by October 4.

037982: Research Prog Mgr II,
Med Sc/Medical Physics (100%). Apply by October 3.

038234: Research Specialist,
Educ/Kinesiology (100%). Apply by October 6.

038239: Assoc Research Spec,
Med Sc/Preventive Medicine (60%-100%). Apply by October 3.

038246: Assoc Researcher,
Ag&Lsc/Land Tenure Center (100%). Apply by October 3.

038284: Research Specialist,
Ag&Lsc/Nat Resources – Wildlife Ecology (100%). Apply by October 3.

038288: Assoc Research Spec/ Research Specialist,
Med Sc/Oncology (75%-100%). Apply by October 3.

038293: Assoc Research Spec/ Research Specialist,
Med Sc/Obstetrics & Gynecology (100%). Apply by October 4.

038294: Assoc Research Spec,
Med Sc/Medical Physics (100%). Apply by October 3.

038306: Sr Research Spec,
Ag&Lsc/Dairy Research, Center For (100%). Apply by October 4.

038307: Asst Researcher/Assoc Researcher,
Engr/Biomedical Engineering (50%-100%). Apply by October 4.

038313: Assoc Research Spec/ Research Specialist,
L&S/Sociology (100%). Apply by October 4.

038314: Assoc Research Spec,
Ag&Lsc/Bacteriology (50%-100%). Apply by October 3.

Student Services

037942: Student Services Spec,
L&S/Administration: Student Academic Affairs (100%). Apply by October 13.

037943: Advisor,
L&S/Administration: Student Academic Affairs (100%). Apply by October 13.

038282: Assoc Advisor,
L&S/Studies Programs (100%). Apply by October 3.

038283: Student Services Spec/ Sr Student Serv Spec,
U Hsg/University Apartment offices (100%). Apply by October 20.

038305: Student Services Cord/ Sr Student Serv Coord,
Bus/School of Business (100%). Apply by October 3.

Due to publication schedules and limited space, not all Academic Staff or Limited vacancies are listed in Wisconsin Week. Complete descriptions of all vacancies (including faculty) are available on the Web at http://wiscinfo.doit.wisc.edu/ohr/employment/employ.html [click on “Position Vacancy Listings (Faculty, Academic Staff and Limited Positions”)] or at the Academic Personnel Office, 174 Bascom Hall (263-2511).

UW-Madison is an Equal Opportunity/ Affirmative Action employer.

To submit a notice for For the Record
University departments are welcome to list official notices to the campus community in For the Record. We must receive your announcement at least 10 days before publication.

Campus mail: 19 Bascom Hall
E-mail: wisweek@news.wisc.edu