Employee Matters

May multiples and summer benefit deductions

Employees not on payroll during the summer will not have benefit deductions taken for any benefit plan. Academic year-based employees and certain other unclassified employees not terminating in June, July or August will have extra deductions taken from the May payroll check (paid May 30) to provide summer coverage.

Those not eligible for May multiple insurance deductions can still ensure continuous coverage during the summer. Arrange to pay by personal check or elect to have extra deductions taken from payroll checks before going off payroll. Contact your department benefits coordinator or e-mail benefits@ohr.wisc.edu as soon as you know that you will not be on payroll for the summer.

Why multiple deductions?

Multiple insurance deductions are taken from the May payroll to ensure that coverage is continuous during the summer, since premiums are not taken from the summer session payroll. Deductions then automatically resume with the Oct. 1 payroll check.

How is the number of deductions determined?

Four deductions will be taken for each insurance program, one each for May, June, July and August payrolls, unless you retire or terminate in June, July or August.

What about multiple deductions for the Tax-Sheltered Annuities, Deferred Compensation or Employee Reimbursement Accounts programs?

Multiple deductions are not taken for TSA, DC or ERA. Consider this when enrolling in these programs. Deductions for these programs will automatically resume with the Oct. 1 check.

How do you continue benefits if terminating employment in the summer?

Advise your department benefits coordinator of your termination date as soon you know it. Request continuation/conversion information and application forms for all benefit plans that you want to continue. Application deadlines apply to each plan.

How do you continue benefits if retiring in the summer?

Make an appointment with a benefits specialist via the online appointment system. A benefits specialist will advise about continuation/conversion of your benefits and coordinate conversion of sick leave for continuation of State Group Health Insurance through the Department of Employee Trust Funds.

Are you anticipating a family-status change in the summer?

Notify your department benefits coordinator immediately if a family status change such as a marriage, divorce or birth occurs during the summer. Most plans have 30-day deadlines for submitting changes. Family status changes can affect a number of benefit plans, i.e. single-to-family, or family-to-single coverage for health insurance, a change to ERA deductions, beneficiary designation changes, etc.

What if I have questions or want more information?

Visit the Office of Human Resources or e-mail benefits@ohr.wisc.edu.